Careers

Open Position: Full Time 4 Day Per Week Clinic RN Position 

Clinic position for RN - 4 days per week in our fast-paced OB/GYN office.

This position will require working at all 4 of our locations.

The clinic is open 8 am-5 pm, Monday through Friday.

Job Requirements:

• Minimum of one year Clinic OB/GYN or hospital L&D experience preferred.
• Prior triage experience and Epic knowledge preferred. 
• A current Wisconsin nursing license and CPR card are required.

This is a full-time (4 days per week) benefit-eligible position.

Responsibilities include but are not limited to:

1. Provide professional nursing care for clinic patients following established standards and policies of WHS
2. Document in the EMR and complete the necessary paperwork
3. Assist with procedures, some sedation
4. Administer injections and medications.
5. Triage phone calls through standardized protocols in the EMR and resource tools.
6. Communicate with physicians
7. Initiate referrals
8. Fetal monitoring
9. Schedule surgeries

If you are interested in applying for this position please forward your resume to [email protected] attention Manager of Clinical Services

We are currently looking for a dynamic Perinatal/OBGYN Sonographer to join our outpatient clinic team! We offer a competitive salary, great benefits, and a flexible work schedule.

This job is ideal for someone who is detail-oriented, flexible, and independent and enjoys working in a fast-paced environment.
Our technologists work within the hours of 6 a.m. to 6 p.m., Monday through Friday. Weekends and holidays are a rotation to cover follicle scans for our fertility program only.

Experience: Ultrasound: 2 years of OB/GYN experience as a sonographer (Required)
Certification: Current RDMS, OB-GYN certified
Work Location: Four office locations
Hours per week: (FTE 0.8 or 4 days/week) 32-40hrs
Regular hours: Hours of work may change depending on patient /business needs, most days start at 0800 and end by 5 PM.
Fertility hours: Early start would be at 6-7 am as needed for fertility scans. Also includes a rotation of weekends and holidays to cover fertility follicle scans only.

Qualifications
• Strong teamwork and interpersonal skills to manage interactions with all types of people and be able to follow directions
• Current RDMS certificate, OB-GYN certified
• Experience with 3D scanning is a plus.
• Basic knowledge of a computer, printer, copier, facsimile and ultrasound machine
• Effective communication in English (listening, writing, reading)
• Use of an Electronic Medical Record System, EPIC knowledge preferred
• Physically-need the ability to lift up to 50 pounds maximum with occasional lifting and or carrying of objects weighing up to 25 pounds

Duties and Responsibilities
The primary job duties and responsibilities are listed as follows:
• Operates ultrasound machine to create images of the female pelvis and fetuses for analysis and diagnostic purposes
• Presents images and measurements to the physician per the order for diagnosis and treatment
• Create and maintain protocols as directed by ACOG standards and physicians
• Follow prescribed safety standards in operating equipment, maintaining work area
• Maintain ultrasound equipment in appropriate operating condition
• Assist physicians in invasive procedures and capturing images of procedures for diagnosis
• Instruct patients regarding procedures to ensure cooperation and optimum test results
• Maintain confidentiality of sensitive information, HIPPA-compliant
• Ensure AIUM accreditation is thorough, complete, and up to date
• Maintain RDMS, Keep up to date on CME
• Proficiency in obtaining, assessing, and indications for Maternal-Fetal Doppler studies
• Performs 1st, 2nd, and 3rd trimester OB ultrasounds as well as maternal antenatal screenings
• Performs transabdominal and vaginal scans. Scanning time per patient varies but must be able to scan up to 2 hours per scan
• Complete yearly corporation compliance as designated by administration
• Remain up to date with CPR
• Help to keep policies and procedures up to date and reviewed
• Job classification is exposed to blood borne pathogens (blood or bodily fluids), chemicals, and biohazardous materials while performing job duties
• Exposure to sharp objects and instruments
• Use of computers throughout the work day. Frequent use of keyboard with repetitive motion of hands, wrists, shoulders and fingers
• Flexibility of days and shifts worked and rotation
• Ability to complete up to a 120 min ultrasound scan

If you are interested in applying for this position please forward your resume to [email protected] attention Manager of Clinical Services

Open Position: Medical Billing and Coding Specialist

To Apply: Please submit a resume and cover letter in response to this posting.

Position Description:
This position is a full-time, 4 day per week position.

The Medical Billing and Coding Specialist is a key position in the Revenue Cycle that manages the claim process, including accurate and timely claim creation, follow-up and correspondence with providers, insurance inquiries/correspondence. This position will assist in the clarification and development of process improvements and inquires, assure payment related to patient services from all sources are recorded and reconciled timely to maximize revenues. Other important duties include coding, credentialing, and resolving claim issues and denials.

Essential Functions:

• Evaluate medical record documentation and coding to optimize reimbursement by ensuring that diagnostic and procedural codes and other documentation accurately reflects and supports visits and to ensure that data complies with legal standards and guidelines.
• Interprets medical information such as diseases or symptoms and diagnostic descriptions and procedures to accurately assign and sequence the correct codes.
• Reviews all claims for completeness and accuracy before submission to minimize claim denials
• Evaluates records and prepares reports on topics such as the number of denied claims or documentation or coding issues for review by management and/or committees
• Makes recommendations for changes in policies and procedures; updates procedures to maintain standards for correct coding to minimize the risk of fraud and abuse, and to optimize revenue recovery.
• Provides technical guidance to physicians and other staff in identifying and resolving issues or errors such as incomplete or missing records and documentation, ambiguous or nonspecific documentation, and/or codes that do not conform to coding principles/guidelines
• Reads bulletins, newsletters, and other periodicals to stay abreast of issues, trends, and changes in laws and regulations governing medical record coding and documentation
• Educates and advises staff on proper code selection, documentation, procedures, and requirements
• Identifies training needs and conducts training to staff as needed to improve skills in the collection and coding of quality health data
• Submits claims to a variety of payment sources, including Medicaid and Medicare, and other third-party payers. Prepares, reviews, and transmits claims using EPIC, including electronic and paper claim processing.
• Maintains communication with patients and third-party payers until accounts are paid or referred to another appropriate agency for further collection activity.
• Posts payments from both patients and third-party payers to patient accounts
• Verifies insurance reimbursements for accuracy and compliance with contract discounts
• Contacting insurance companies regarding any discrepancies and or denials
• Identifies and coordinates the billing of secondary or tertiary insurances
• Coordinates collection process, to include any projects with a collection agency and financial counselor
• Manages daily statement process, including reviewing statements before sending and fielding any patient inquiries
• Coordinates and administers policy and procedure for payment plans and auto-pay patients
• Collaborates and works with front desk staff to ensure appropriate collection of self-pay, copay, and balance due
• Handles patient inquiries as well as questions from other staff and insurance companies
• Identifies and resolves any patient billing related problems, denials, and insurance company follow up
• Oversee patient accounts and process refunds as necessary
• Audits current procedures to monitor and improve the efficiency of the revenue cycle by making recommendations for process improvement (billing and collections operations).
• Ensures that the activities of the billing and collections operations are conducted in a manner that is consistent with overall department protocol, and compliant with Federal, State, and payer regulations, guidelines, and requirements.
• Analyzes trends impacting charges, coding, collection, and accounts receivable and makes recommendations for improvement.
• Understands and remains updated with current medical accounts receivable and billing regulations and compliance requirements.
• Maintains working knowledge of all health information management issues such as HIPAA and all health regulations.
• Coordinates provider enrollments in all commercial, state, and federal insurance programs with Management and correspond to payer requests for updates to information
• Provide data and support to Management as needed

Education and Experience:

• Associates degree in accounting, business, finance, medical billing, or related field, preferred. Also preferred is experience with an electronic medical record system, especially Epic.
• Two (2) years Medical Insurance/Healthcare Billing, Prior Authorization and Collections experience in a medical practice or health system, with a deep understanding of medical billing rules and regulations. A combination of education and experience will be considered.
• Experience working with a variety of medical payers including Medicare, Medicaid, and commercial insurance
• Experience working with EPIC
• Working knowledge of CPT, ICD-9 & ICD-10, ANSI coding systems; coding certification preferred, but not required

Knowledge, Skills, and Abilities:

• Must possess a thorough understanding of medical billing and coding, insurance verification and authorization, collections, payment posting, revenue cycle, and third-party payers.
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent problem solving and investigation skills
• Works well in an environment with firm deadlines and is results-oriented
• Ability to work both independently and as part of a team
• Microsoft Office proficiency required.
• Ability to read, speak and write English fluently.
• Must be able to work standard office equipment: computers, fax machines, copiers, printers, telephones, etc.
• Ability to make timely, independent decisions

Physical Requirements

• Prolonged periods of sitting at a desk and viewing/using a computer
• Prolonged repetitive movements of hands, fingers, and arms for typing and/or writing during work shift
• Ability to read and view fine print
• Ability to reach, stoop, and bend to retrieve files and supplies to complete tasks
• Must be able to lift, carry or otherwise move and position objects weighing 10-20lbs at times
• Continuous use of the telephone to verbally speak to insurance companies and patients
• Must be able to handle high-stress situations with multiple tasks having similar deadlines

If you are interested in applying for this position please forward your resume to [email protected] attention Manager of Clinical Services

We are seeking a skilled and dedicated PRN Ultrasound Technologist to join our esteemed OB/GYN office. In this position, you will play a crucial role in providing high-quality ultrasound scanning services to our fertility patients.

The primary responsibility of the Ultrasound Technologist will be to perform GYN ultrasound examinations for our fertility patients during the early morning hours, between 6 to 8 AM, Monday through Sunday.

Responsibilities:

• Perform GYN ultrasound examinations on fertility patients, ensuring accurate and comprehensive imaging.
• Adhere to established protocols and guidelines to obtain high-quality ultrasound images.
• Maintain patient comfort and privacy throughout the scanning process.
• Document and record imaging findings accurately in the patient EMR.
• Collaborate with physicians and other healthcare professionals to ensure the appropriate diagnosis and treatment plans for patients
• Adhere to safety protocols and maintain a clean and organized work environment.
• Maintain strict confidentiality of patient information.

Requirements

• Valid RDMS (Registered Diagnostic Medical Sonographer) certification in OB/GYN
• Proven experience in performing GYN ultrasound scans, preferably in a clinical or fertility setting
• Proficient knowledge of GYN ultrasound techniques, equipment, and protocols.
• Strong attention to detail and ability to obtain high-quality images consistently.
• Excellent communication and interpersonal skills to effectively interact with patients and healthcare professionals.
• Ability to work independently and efficiently within a fast-paced environment.
• Flexibility to commit to early morning shifts between 6 to 8 am on weekdays and weekends to meet the patient's needs.
• Commitment to work on weekend per month for coverage purposes

We offer competitive compensation and a supportive work environment committed to excellence in patient care.

This position is NOT benefit eligible.

If you are a highly skilled and dedicated Ultrasound Technologist with a passion for fertility care, we invite you to apply for this PRN position.  Please submit your resume to [email protected] attention Manager of Clinical Services.

Responsibilities:

Assists with the examination and treatment of patients under the direction of a provider (Physician or Advanced Practice Provider).

• Accompanies the physician into the patient examination room to transcribe a history and physical exam, and document accurately the physician's encounter with the patient and detailed information including any procedures performed by the physician. Lists all proper diagnoses and symptoms and follow-up instructions and prescriptions as dictated by the physician. Records details of a physical exam, including pertinent positives and negatives, noting abnormalities and the patient's general condition. Adheres to HIPPA laws.
• Records details of chief complaint, history of present illness, review of systems, past medical history, social history, family medical history, disease risk factors, medications, and allergies.
• Transcribes and facilitates patient orders including laboratory tests, radiology tests, medications, and referrals; submits orders as desired by the medical provider; and checks for results of those orders. If orders are not completed in a timely fashion or if results are incomplete, troubleshoot for causes and solutions.
• Editing and correcting medical dictation performed by speech recognition software.
• Protecting patient confidentiality and adhering to legal requirements.
• Work with transcription equipment that can include speech recognition equipment, word processing, and computer software
• Create templates and enter data into electronic health record (EHR) systems for updated record-keeping and archives
• Provide basic patient care as delegated
• Administering medication and vaccinations under the general supervision of an RN or provider
• Assist by taking important patient vital signs, medication history, weight, and follow up with necessary tests that may be ordered after the visit
• Collecting samples (e.g., blood, urine, etc.)
• Assist with wound care
• Assist with the development and revision of a nursing care plan under the supervision of an RN
• Record nursing care given and report to the appropriate person changes in the condition of a patient
• Reinforce the teachings provided by a provider or RN and provide basic health care instruction
• Participate with other health team members in meeting basic patient needs
• Assists with treatments ordered by provider as supervised by provider or RN. Performs select clinical duties for those tasks for which they are knowledgeable and competent
• Prepares treatment rooms for the examination of patients.
• Performs basic clerical duties including answering the phone, maintaining records, and filing.
• Assists with maintaining a clean and orderly environment.
• Transcribes patient orders as instructed by the provider, including, but not limited to, laboratory tests, radiology tests, and medications.
• If applicable to the employee’s designated licensure and education, inserts and cares for urinary catheters under the supervision of an RN
• Call the physician if needed

Job Qualifications

1. Education/Training: Graduation from an accredited program as required for corresponding Licensure or Certification
2. A minimum of 1 year of OB experience is preferred
3. Licensure/Certification: Current MA certification in the State of Wisconsin or one or more of the following required:
   1. Medical Assistant credentialed from the National Health Career Association obtained prior to hire date.
   2. Registered Medical Assistant credentialed from the American Registry of Medical Assistants also accepted.
   3. Medical Assistant credential from the American Medical Technologists (AMT) obtained prior to the hire date.
   4. Medical Assistant credential from the National Center for Competency Testing (NCCT) obtained prior to hire date.
   5. Medical Assistant credentialed from the American Association of Medical Assistants (AAMA) obtained prior to hire date.
4. Current Basic Life Support (BLS) and CPR certifications.

Work Traits:

• Strong verbal skills, concentration, multi-tasking, and complex thinking are necessary to be able to make medical decision making, understand instructions, use medical terminology/concepts, communicate with patients/medical staff, and keep accurate records that is necessary for this job.
• Formal perception is necessary to observe pertinent details when reading thermometers, pregnancy tests, blood pressure devices, fetal monitoring strips, and observing a patient’s condition.
• Manual dexterity is necessary for easy and skillful use of hands when working with patients and equipment.
• Able to sit at a computer to complete work 8-10 hours per day

Physical demand:

• Work is in high demand.
• Must be able to read and write English.
• Work demand changes from sitting, standing, or walking throughout the day.
• There is frequent reaching, and handling of equipment/instruments while attending to the patient’s needs.
• Assist in transferring, dressing, or undressing of patients. Must be able to lift 40-50lbs
• Talking and hearing the discussions of patients and staff.
• Near visual acuity for accurate readings of gauges, thermometers, monitor strips, lab tests, medication labels, and for recording in patient charts.
• Work environment is inside, clean, and that of a professional medical office.
• Close working relationship with MDs/PAs/ARNPs
• Good communication with ancillary staff personnel, front desk, chart room, and business office.

If you are interested in applying for this position please forward your resume to [email protected] attention Manager of Clinical Services.